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MS5927 - Microsoft Office Project 2007, Managing Projects

If you have any questions about registering for this class, please call (877) 832-0688 Ext. 1493 or email us at getsmart@LRS.com

Elements of this syllabus are subject to change. This three-day instructor-led course provides students with the knowledge and skills to build, maintain, and control well-formed project plans. This is the first course in the Microsoft Office Project 2007 Official Curriculum series and will serve as the entry point for other Microsoft Official Curriculum (MOC) courses covering Microsoft Office Project 2007 and the Microsoft EPM 2007 Solution.

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Prerequisites

Experience using Microsoft Office Project to create project schedules.
Fundamental knowledge of project management.
Experience with the Microsoft Windows XP or Windows Vista operating system.
Experience with Microsoft Office Excel 2003.

Detailed Class Syllabus

Module 1: Getting Started with Microsoft Office Project 2007

This module provides an overview of Microsoft Office Project 2007 and project management concepts. It explains how to use the desktop interface and how to work with various file types. It also illustrates how to receive help and advice while working with Office Project 2007.

Understanding the Nature of Projects

Discovering Project 2007

Understanding Project 2007 File Types

Navigating the Project 2007 Interface

Getting Help and Guidance

Configuring Options

Module 2: Creating and Defining Projects

This module explains how to create new projects, how to define appropriate options, and how to enter, organize, and outline the task list. It also explores ways to import data from other sources and provides guidance on configuring the corporate calendar.

Creating and Saving Projects

Defining Properties and Options

Creating and Organizing the Task List

Importing Data

Modifying and Applying Calendars

Setting Scheduling Options

Lab 2: Creating and Defining Projects

Entering Project and File Properties

Setting Appropriate Schedule Options

Setting Corporate Holidays

Importing Data from Office Excel

Update a Task List

Creating a Multilevel Outline

Module 3: Working with Estimates and Dependencies

This module explains the techniques for estimating tasks and how to generate a dynamic schedule by creating dependencies between tasks. Various linking and unlinking techniques will be explored in multiple views and link types will be modified to reflect real-world scenarios.

Entering Task Estimates

Using A PERT Analysis to Estimate Task Duration

Linking and Unlinking Tasks by Using the Gantt Chart View

Linking and Unlinking Tasks by Using the Network Diagram View

Adding Lag or Lead Time to a Linked Task

Lab 3: Working with Estimates and Dependencies

Entering a Duration or Work Estimate

Creating Links Between Tasks

Adding Lag or Lead Times

Displaying Links in Network Diagram View

Module 4: Working with Deadlines, Constraints, and Task Calendars

This module explains how to incorporate restrictions in a schedule through the use of deadlines and constraints. Displaying, reading, and analyzing the critical path will be discussed, along with how to use task drivers in the analysis. Task calendars will be presented as a technique to get a schedule back in line with a deadline or constraint.

Introducing Deadlines, Constraints, and Task Calendars

Creating and Modifying Deadlines

Creating and Modifying Constraints

Creating and Modifying Task Calendars

Identifying Critical Tasks

Working with Task Driver

Lab 4: Working with Deadlines, Constraints, and Task Calendars

Displaying the Critical Path

Setting a Deadline

Setting a Constraint

Responding to Situations Triggered by Deadlines and Constraints

Creating and Apply a Task Calendar to Meet a Deadline

Finding and Removing Constraints in a Schedule

Module 5: Working With Resources

This module explains the various types of resources that are needed on a schedule, how to enter the resource list, and how to assign resources to tasks. Changes to the project team will be implemented by modifying resource assignments. Various types of costs will also be covered including resource costs, task costs, and project budgets.

Introducing Resources, Assignments, and Budgeting

Adding Resources to the Resource Sheet

Creating and Modifying Resource Assignments

Entering Project Budgets

Lab 5: Working with Resources

Adding Resources to the Resource Sheet View

Creating and Modifying Resource Assignments

Entering Project Costs and Project Budgets

Module 6: Predicting Behavior by Using Task Types and the Scheduling Formula

This module explains the scheduling formula and how the variables duration, work, and units interact. It also illustrates how recalculations occur when variables are changed. This module explains recommended procedures on changing task types and changing variables for various situations.

Using Task Types and the Scheduling Formula

Changing Variables and Predicting Behavior

Applying Task Types to Produce Predictable Behavior

Special Situations with Effort-Driven Scheduling

Lab 6: Understanding Task Types and the Scheduling Formula

Identifying the Fixed Variable in a Task and How It Affects the Scheduling Formula

Making Decisions about Task Type and Effort-Driven Settings

Predicting the Scheduling Formula When Changing Variables

Module 7: Customizing and Formatting

This module explains how to format text, bars, and other screen elements. Custom objects will be created including templates, calendars, fields, tables, filters, groups, and views. This module also illustrates use of the Organizer to transfer custom objects to other files.

Formatting Screen Elements

Creating and Modifying Templates

Creating and Modifying Fields, Tables, and Formulas

Creating and Modifying Filters and Groups

Creating and Modifying Custom Views

Lab 7: Customizing and Formatting

Modifying a Template to Include Corporate Standards

Creating Simple and Complex Custom Fields

Populating a New Table with Existing and Custom Fields

Developing a New Filter And Group

Moving an Object from a Project to the Global.mpp File

Module 8: Analyzing Resource Utilization

This module explains techniques for manipulating views to display resource allocation and how to identify causes of resource overallocation. Various options for managing limited resources will be explored. In addition, several techniques for solving overallocated resources will be explained, including the leveling feature.

Introducing Resource Utilization Concepts

Viewing Resource Assignments, Allocation, and Utilization

Managing Resource Availability

Optimizing and Leveling Resource Assignments

Lab 8: Analyzing Resource Utilization

Reading and Interpreting Resource Allocation Views

Changing Resource Availability and Interpreting Results

Identifying and Correcting Causes of Resource Overallocation

Module 9: Tracking Progress

This module explains how to manage updates to a schedule by saving baselines and tracking duration, work, and cost updates. Comparison between expected and actual results will be illustrated with various views that display variance. In addition, this module provides guidelines on how to troubleshoot a schedule and how to get a troubled schedule back on track.

Working With Baselines

Entering Duration Updates

Entering Work Updates

Entering Cost Updates

Discovering Variances

Troubleshooting and Getting Back on Track

Lab 9: Tracking Progress

Setting and Revising a Baseline

Entering Actual Results Updates for Tasks and Resources

Controlling Projects by Finding Variance and Suggesting Corrective Action

Applying Techniques to Shorten Duration, Reduce Work, and Reduce Cost

Module 10: Creating Reports

This module explains how to configure views for printing and how to generate standard and Visual reports. Customizations to printouts and modifications to existing reports will also be covered. This module will explain how to export data and explore techniques for solving printing issues.

Selecting, Editing, and Creating Basic Reports

Configuring Print and Page Setup Options

Setting Options to Correct Printing Issues

Exporting Reporting Data

Creating and Modifying Visual Reports

Lab 10: Creating Reports

Applying Solutions to Various Printing Scenarios

Running Basic Reports That Summarize Data by Project, by Resource, by Task, or by Cost

Developing a New Basic Report

Exporting Data by Using a Custom Map to Merge with Data in an Existing Excel Spreadsheet

Running Visual Reports That Summarize Data by Project, by Resource, by Task, or by Cost

Developing a New Visual Report Template

Module 11: Managing Multiple Projects

This module explains how to create and manage multiple projects. It will cover links and the critical path across multiple projects. It also discusses how to create and use a shared resource pool and how to view resource allocation across multiple projects.

Introducing Management of Multiple Projects

Creating Master Projects

Creating Links Between Projects

Calculating Single or Multiple Critical Paths

Saving and Opening Multiple Projects

Sharing Resources and Analyzing Resource Utilization Across Multiple Projects

Lab 11: Managing Multiple Projects

Inserting Subprojects into a Master Project

Creating Links Across Projects and Managing Changes to Linked Tasks

Displaying the Critical Path in a Master Project

Creating and Sharing a Resource Pool

Reading and Interpreting Resource Usage Across Multiple Projects